DCM Protocol Administrative Assistant – FP-7/FSN -7
Vacancy Announcement : No. 2015-09
Opening Date : Immediately
Closing Date : August 18, 2015 at 17:00
Work Hours : Full-time ; 40 hours/week
BASIC FUNCTIONS :
Provide full range of administrative and protocol support to the Deputy Chief of Mission (DCM), including scheduling. Organize preparation for and processing of all items and paperwork associated with representational functions, including draft guest lists. Track responses, invitations, vouchers and receipts. Prepare diplomatic correspondence. Manage travel accounts and expenses for the DCM. According to U.S. and Burundian protocol needs, and with appropriate authority, schedule and coordinate appointments and meetings for the DCM and other U.S. officials and visitors as appropriate. Coordinate access to meeting locations and accompany and assist with interpretation as needed. Translate documents and provide interpretation as required. Provide guidance to the DCM with regard to appropriate and desirable contacts, and facilitate contact as requested. Assist the DCM and staff with the preparation and conduct of official events, advancing them to ensure success. A flexible schedule is required for numerous events conducted outside of normal office hours.
REQUIRED QUALIFICATIONS :
Education : University degree or equivalent in political science, economics, management or related field. Prior Work Experience : Three years of progressively responsible administrative, protocol or related experience required. Language Proficiency : Level IV English, Level IV Kirundi, Level IV French required ; Level III Swahili useful. Job Knowledge : Proficiency with computers (Word and Excel) required. Ability to create, use and maintain spreadsheets. Thorough knowledge of Burundi’s political institutions/environment and structures as well as local social and diplomatic customs and practices. Must have strong knowledge of Government protocol practices, general etiquette and social mores. Good familiarity with locally-active NGOs and civil society actors. Skills and abilities : Level II (40 words per minute) typing required. Demonstrated proficiency in word processing and use of spreadsheet software required. Excellent phone skills/interpersonal relations skills required. Ability to quickly and accurately organize and complete schedules, programs and voucher-related paperwork required. Flexibility in quickly adapting schedules/programs to changing circumstances. Excellent skills in interacting at all levels of Burundian/international community society and the public and private sectors in general. Ability to work well under pressure on cooperative teams, etc.
TO APPLY FOR THIS POSITION
A copy of the complete position description listing all duties and responsibilities and the application form are available at http://burundi.usembassy.gov/employment-opportunities.html . Interested applicants for this position should submit the DS-174 application form and a current résumé or a curriculum vitae that provides additional information.