Ambassador’s Protocol Assistant – FP-6/FSN -7T
Vacancy Announcement : No. 2015-16
Opening Date : Immediately
Closing Date : November 4, 2015 at 17:00
Work Hours : Full-time ; 40 hours/week
BASIC FUNCTIONS :
Assist the Ambassador and Ambassador’s Office Manager (OM) in all protocol related matters. This includes duties such as arranging and advancing meetings for the Ambassador and other U.S. officials and visitors with government officials, civil society and international actors in Burundi. Provide protocol guidance and advice on local customs and etiquette. Provide guidance to the Ambassador with regard to appropriate and desirable contacts, and facilitate contact as requested. Coordinate, advance and assist in the preparation of official representational and ceremonial events hosted or attended by the Ambassador. Maintain a contact database and a government directory. Prepare guest lists/invitations. Track responses, invitations, vouchers and receipts. Oversee the Executive Office’s gratuities list and deliveries. Prepare diplomatic correspondence, translate documents, provide interpretation services, and facilitate introductions to high-level officials. Serve as back-up to the Deputy Chief of Mission’s Administrative/Protocol Assistant. A flexible schedule is required for events conducted outside of normal office hours.
REQUIRED QUALIFICATIONS :
Education : A university degree in the Liberal Arts, Management or a related field is required. Prior Work Experience : Minimum 3 years progressively responsible experience in administration, public relations, translation/ interpretation, protocol functions or related field. Language Proficiency : Level IV fluent reading, writing, speaking in English, French and Kirundi is required. Level III Swahili is required. Job Knowledge : Thorough understanding of Burundian diplomatic and government protocol guidelines and practices as well as general social etiquette. Thorough understanding of the organization of Burundi’s political institutions, political and diplomatic figures, and civil society. Skills and abilities : Thorough proficiency in Microsoft Office Suite. Ability to use more specialized software functions ; e.g., database, advanced word processing features, etc.
TO APPLY FOR THIS POSITION
A copy of the complete position description listing all duties and responsibilities and the application form are available at http://burundi.usembassy.gov/employment-opportunities.html . Interested applicants for this position must submit the DS-174 application form.